DPO: Discover how ECOMPLY software can help you with your day-to-day data protection

Do I really need a tool?

The GDPR (General Data Protection Regulation) applies to all citizens and companies of the European Union and the European Economic Area (EEA) handling personal data, regardless of their size or industry, that provide goods or services to people residing in the European Union. Non-compliance can result in fines that can reach 20 million euros or 4% of the company’s annual global turnover. Whichever is greater will be applied, in addition, has a global reach.

Some of the rules of the GDPR are:

- Companies cannot use customer data indiscriminately;

- Users have the right to know what data the company has about them, change it, or delete it;

- Companies must notify the competent authorities within 72 hours if a data breach occurs;

- Companies must have a Data Protection Officer to oversee the processing of personal data.

DPOs (Data Protection Officers) are increasingly essential in helping companies comply with the new law and ensuring the success of their operations. However, the compliance process can be highly complex, especially for organizations with a large personal data volume.

When dealing with vast amounts of information, data, and documents, compliance efforts can turn into a tangled mess of spreadsheets combined with countless Word files that, over time, may get lost on a computer desktop.

Besides inefficiency, a DPO without a management tool spends much more time performing simple, repetitive tasks. While these tasks are necessary for daily operations, they become highly inefficient.

This time-consuming process becomes a major obstacle to the growth of data protection consultancies. Since all efforts are focused on compliance and maintenance, with few or no time for other crucial activities, such as acquiring new clients and executing new projects.

‍How Specialized Software Can Help

This is where a specialized software solution makes all the difference. ECOMPLY provides privacy and data protection management software that helps companies, consultants and DPOs streamline the GDPR compliance process in a faster, more efficient, and entirely secure way.

Forget Excel Spreadsheets!

Companies handling large amounts of data often face challenges in ensuring compliance with laws—especially without a dedicated tool.

The pressure to meet tight deadlines and maintain accurate documentation can overwhelm internal and external DPOs and consultants. Furthermore, the lack of a comprehensive and specialized platform makes it difficult to track and manage all activities for GDPR compliance, increasing the risk of human error.

ECOMPLY solves this problem, offering a complete compliance platform with features designed to simplify the process.

ECOMPLY Features

ECOMPLY offers a variety of features that helps companies, consultants and DPOs manage privacy and data protection efficiently.

• Comprehensive Dashboard, the ECOMPLY dashboard provides real-time visibility into all data protection activities within an organization;

• Easily track tasks and measures;

• Access KPI’s;

• Get a clear overview of the controller's compliance status.
  

Graphical Data Map

ECOMPLY offers a graphical data map that highlights data flows, vendor relationships, processing activities, and associated risks.

Rather than spending hours reviewing tables and documents, this interactive map allows organizations to analyze their compliance status in seconds.

Guided DPIA

A Data Protection Impact Assessment (DPIA) is one of the key requirements under the GDPR. ECOMPLY provides a fully guided DPIA assistant, making assessments much easier and more efficient. Complete a DPIA in less than two hours, get step-by-step guidance identify risks, and take necessary mitigation measures.

Automated Reports

Report generation is one of the most critical aspects of privacy and data protection management. With ECOMPLY, you can automatically generate reports, save time and effort, and customize reports based on your organization’s needs.

Comprehensive Documentation Management

Data protection = documentation. Keeping records organized and up to date is crucial for GDPR compliance. ECOMPLY allows you to create and manage all the documentation required to comply with the GDPR. In addition, the software stores all information securely and in an organized manner. You can create folders and make the desired documents available for direct viewing on the dashboard.

Data Subject Request (DSR) Portal

ECOMPLY offers a data subject request channel, allowing organizations to quickly respond to data subject access requests. In addition to several ready-to-use response templates, the channel is fully integrated into the software, facilitating the management of requests.

Customizable Templates

ECOMPLY offers document templates to help manage privacy and data protection. The templates are customizable and adaptable to the needs of each organization, making the compliance process more efficient.

In addition, ECOMPLY can duplicate entire controllers with just one click. There is no need to work repetitively and inefficiently; use customers in the same segment to create complete templates. Dispense with inefficient work and save time with ECOMPLY.

Incident Management

ECOMPLY offers efficient incident management, enabling organizations to quickly manage and respond to data protection incidents.

Avoid fines by acting quickly and professionally. When an incident occurs, gather your team, assess its severity, implement appropriate measures, and document the entire process.

Tasks and highly collaborative platform

ECOMPLY allows the creation and assignment of tasks related to the organization. The platform is highly collaborative, allowing users to work together on projects and processes, at the ideal timing.

Conclusion

Implementing GDPR is a complex challenge that requires a lot of work and effort from consultants, employees, and DPOs, and can take hours and hours of ineffective work.  

Without a specialized tool, adjusting can become a nightmare, making it difficult to monitor processes, ensure compliance with the legislation, and keep documentation organized and up to date.  

Don't waste any more time trying to implement GDPR compliance at your company or for your clients manually. Contact us today and find out how the platform can help ensure GDPR compliance easily and efficiently.

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