Many software companies claim to be the GDPR Compliant Software. But it takes a lot for companies embedded in our current structures to fundamentally change their business practices and processes to comply with a change in legislation. When the General Data Protection Regulation (GDPR) was introduced, it required exactly this kind of strenuous effort and commitment from companies in order to be compliant. The process of GDPR compliance is, of course, a long-term and continuous process.
Companies do not only have to internally modify the way they work but also have to pay attention to the vendors they pick and work with. The vendors basically include all the softwares that you will use whether it for sending marketing emails or a Customer Relationship Management (CRM) System. To make your life easier and also to celebrate the hard work of companies who have successfully embarked on the GDPR compliance process, we decided to compile a list of vendors who are GDPR compliant. So here it goes in no particular order:
Basically, a Marketing software that allows you to analyse, optimise and personalise your website with different tools all in one place.
For more information, check out: Freshmarketer
This software allows you to make surveys with a high completion rate due to the conversational nature of their surveys. Our favourite part is their empowering approach to the GDPR where they state:
“We are the facilitators who make data processing and management simple for you. You control and own your data!”
They also transparently give you a short checklist of everything they have done to comply with the GDPR.
For more information, check out: Survey Sparrow
Another automated sales email outreach software for your business that allows for integration with your Google account, Exchange account and Office 365 account among many others.
We love that they already had an effective GDPR program starting 01.01.2018 where they provided the status of their different GDPR related activities. Not only that, their GDPR compliance page follows a simple question-answer format to make it simpler for anyone to read as well as answer any questions people might have. They also have a GDPR e-book that they have created from their own experience!
For more information, check out: Woodpecker
If you have a huge number of subscribers whom you want to reach out to then this is the GDPR compliant software that you should get. It offers integrations, automation through time-based onboarding and drip sequences among other features.
They have added Full GDPR compliance in their Added Features List. All their servers are based in the European Union (EU) and they also have a checklist of what they have done and one for you to know how they keep you compliant as a Vendor.
For more information, check out: EmailOctopus
This service allows you to make your own creative pop-ups that can effectively pop-up at intervals that would increase conversion for you.
For more information, check out: Poptin
This Conversion software allows you to personalise your content by segmenting your website visitors and providing them the relevant content accordingly. And of course, they do this in a GDPR compliant way.
For more information, check out: Unless
Another Marketing vendor that has clearly made considerable efforts to become GDPR compliant. These are the features they provide: Powerful Retargeting, Custom Domains, Branding, Smooth Link Shortening and even QR codes for your marketing efforts.
Their GDPR compliance seems very consumer oriented and empowering. This can be seen in their headline for the contact form that goes straight to their Data Protection Officer. It reads:
“Exercise your rights under GDPR”
You can submit your request by choosing it from the drop-down box and then submitting it. Very interactive compliance!
For more information, check out: RocketLink
This one is all about driving up your conversion through effective link shortening and sharing for various advertisement activities. It even allows you to personalise your 404 error when one of your links doesn’t work.
They help their European Customers gain consent for their advertising activities very simply! Here’s how they do it:
“Display a customized CTA only to your European visitors and automatically fire the pixel based on your visitor’s choice.”
For more information, check out: PixelMe
Are you a tweeting marketer looking for followers? Then this is the tool for you. It finds you followers from your target market.
For more information, check out: Jooicer
This one is for marketing agencies and managers who collaborate with teams and clients regularly. You can create, share, get feedback and get approved the content that you create for your company or other companies easily.
For more information, check out: Gain
Another US based company for Retail Marketing Automation via Facebook Messenger. Basically, it helps with closing sales and building valuable long term relationships.
For more information, check out: Shopmessage
For content marketing, optimization and social media marketing: Elokenz offers a range of these services to bloggers and content marketers.
For more information, check out: Elokenz
If your business is based on a huge volume of calls, this is your software to optimise the distribution and attendance rates of your calls. You can use the data from marketing initiatives check which campaign made your phone ring or how your call agents are doing.
For more information, check out: Ringostat
Designed for Small and Medium Businesses, Reply is a comprehensive Sales Platform that helps you take your sales to the next level. The platform also automates outreach to potential employees and bloggers as well as influencers for PR purposes.
We find their little GDPR Ready icon at the top of their page absolutely brilliant! Once you click on this icon, they give you a detailed overview of their responsibilities and the contact people in case of any issues. They serve as an example of how GDPR actually increases trust among your customers if your business remains transparent about their data collection activities.
For more information, check out: Reply.io
For more information, check out: Taskdrive
Here’s a tool that combines different tools all in one. It offers CRM, HRM, invoices, reports, contacts and projects all in one platform. It makes collaboration easy and makes managing projects very convenient too.
“Revisiting GDPR compliance regularly.
As part of our commitment to remaining GDPR compliant and respecting the privacy of our users, we will revisit this document at least once per year to ensure that all of the information is accurate and up-to-date.”
For more information, check out: Teamwave
This tool helps you create and automate your sales funnel. It allows for a range of different integrations with mailboxes and also helps your Sales team collaborate.
We are also using Salesflare because their focus on GDPR compliance is a priority. We also believe that they are the GDPR Compliant Software company because we regularly see their documentation.
For more information, check out: Salesflare
This International Google mail oriented Customer Relation Management (CRM) System allows for carrying out sales, support and hiring activities all from your inbox.
“We never share potentially dangerous information. We stand by our no-spam policy.”
For more information, check out: Streak
If you are looking for a Customer Relationship Management tool that is built on the basic principles of GDPR and allows you to take consent before recording any information through webforms and opt-in check boxes, but also it allows you to deal with all the Data Subject Requests that you might get. “Freshsales makes it easy to view, export, and delete records in a single click!”
This is in line with the rights that the GDPR empowers users with to ask for their data at any point.
For more information, check out: Freshsales
“The GDPR does not outlaw the use of cold emailing, as long as the emails you are sending are directed to people who will find their content useful. Certain requirements also need to be fulfilled nonetheless:
For more information, check out: Prospect.io
Another subsidiary of Freshworks: it provides its customers with an automated IT help desk which combines IT Project and IT Asset Management. Freshservice shows its commitment to the principles of the GDPR through a dedicated page that informs its users of the steps Freshservice has taken to be compliant as well as the specific features they provide to make their help desk and consequently your business (if you use them) GDPR compliant. Not only that, Freshservice seems to have mastered Privacy by Design as they themselves claim:
“Programs, projects, and processes at Freshservice are aligned to Privacy Principles right from the inception of an idea or project…”
For more information, check out: Fresh Service
Crankwheel is a screen sharing tool that works on any device and apparently also with a bad network connection.
“How Data Controllers Using CrankWheel as a Data Processor (Sub-Processor) Should Prepare”
For more information, check out: Crankwheel
This workflow management tool simplifies your daily work tasks by helping you create a process list and a checklist to see what has been done and what still needs to be done for certain repetitive tasks at work. It basically simplifies your work by allowing for integrations as well as reusing checklists and procedure documents.
It comes as no surprise then that their GDPR compliance is succinctly explained in an article: GDPR Statement. Simple and easy just like the gist of their service.
For more information, check out: Process.st
An ecommerce platform that enables entrepreneurs and marketers to focus on growing their business. It allows you to use drag and drop to build your website, build your payment system and also collect data in a GDPR compliant manner. They have a dedicated page with a checklist for their GDPR efforts as well. Our favourite part about their checklist is the transparency that they show. Take a look at this pointer:
“Thoroughly test all of the changes to verify & validate compliance with GDPR – IN PROGRESS – ETA 8th June 2018”
Not only are they making efforts to be compliant, they even have a goal set for the time that they want to reach it in. #lifegoals
For more information, check out: Subbly
This Bulgarian company provides a Google Mail tool for task management making project management tools necessary for your business. You can do it all from your Google mailbox.
For more information, check out: Yanado
In this article, we have on our own picked 25 different tools that have taken measures to be GDPR compliant software. We have not reached out to these companies because we wanted to be unbiased in our evaluation of their GDPR efforts. Of course, there is no guarantee what they actually do in practice but if their privacy policies and information about the GDPR to its users is any indication, our guess is that they really do care about their customers data. So if you are looking for Sales and Marketing or Productivity related tools, just click on the link in the article and buy them! We recommend using one of these tools instead of one that might or might not be GDPR compliant.
Disclaimer: We do not claim that these are a 100% GDPR compliant software. We have not done an internal audit. We researched 100 SaaS Startups. The information on their website is the only information we used to assess their GDPR compliance.
And if you need to do any GDPR related documentation for your company, sign up now! It takes less than a minute.
by Hauke Holtkamp